Workplace analysis and detailed option appraisal leading to significant savings

UCAS employs c450 people, with the majority located at its Head Office in Cheltenham. The building was larger than required, designed to accommodate over 650 staff and costly to run and therefore UCAS needed to consider the options open to them to downsize and reduce costs.

We carried out a detailed analysis of staff activities, functions and key adjacencies and developed a detailed space ‘budget’ which was used as a basis for considering remain and relocate options. We also looked at workflow and specialist equipment and how seasonal peak loads could be managed. 

The final report provided UCAS with clear benefits and risks associated with each option along with cash flow analysis and full project costs which allowed the Board to select the recommended option from an informed position.